Privacy Policy

At Time Fusion Ltd, we are committed to protecting your privacy and ensuring transparency in how we collect, use, and store your data. This Privacy Policy outlines how Time Fusion handles personal information collected via our website (www.timefusion.co.uk), web application, and mobile app.

1. Information We Collect

We may collect the following types of data:

a. Personal Information

• Name

• Email address

• Contact number

• Job title

• Company name

b. Employee Data (via client organization)

• Clock-in/clock-out timestamps

• Location data (with consent, for mobile users)

• Device and browser information

• Photos or biometric data (if enabled)

c. Usage Data

• IP address

• Device type and OS

• Log files and analytics (for performance monitoring and improvement)

2. How We Use Your Data

We use collected data for the following purposes:

• To provide and improve Time Fusion services

• To manage user accounts and authenticate access

• To facilitate time tracking, attendance management, and payroll integrations

• To send service-related notifications and updates

• To support customer service and technical inquiries

• For legal, audit, and compliance purposes

3. Mobile Application Data Use

Our mobile app may request access to:

• Location Services – for accurate time logging and geofencing attendance

• Camera – for optional biometric capture or photo check-ins

• Device Information – for security and support

These permissions are only used for core functionality and are not shared with third parties without explicit user or employer consent.

4. Data Sharing & Third Parties

We do not sell your personal data. We may share data with:

• Authorized system administrators within your organization

• Service providers that support our infrastructure (e.g., cloud hosting, analytics, and support tools)

• Legal authorities, when required by law

All data shared with third-party providers is protected by contracts and GDPR-compliant safeguards.

5. Data Storage & Security

All data is securely stored on servers hosted in compliance with international standards (including ISO 27001). We follow industry best practices to protect data from loss, misuse, or unauthorized access, including:

• End-to-end encryption

• Access controls and role-based permissions

• Regular system audits and vulnerability scans

6. Your Rights

Under the UK GDPR and applicable laws, you have the right to:

• Access your personal data

• Correct or update incorrect information

• Request deletion of your data

• Object to or restrict processing

• Request data portability

To exercise these rights, please email us at privacy@timefusion.co.uk

7. Cookies

We use cookies and similar technologies on our website to:

• Analyze traffic and usage

• Improve site performance

• Remember your preferences

You may control or disable cookies in your browser settings.

8. International Users

While our primary operations are based in the UK, Time Fusion serves international clients. Any data transferred outside the UK will be handled in accordance with applicable data protection laws and international safeguards.

9. Policy Updates

We may update this Privacy Policy occasionally to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised effective date. We encourage you to review it periodically.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Time Fusion Ltd

Email: info@timefusion.co.uk

Website: www.timefusion.co.uk